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A virtual data room is an online document management tool that allows companies to securely share documents with third party. They can be used in nearly any situation in which a company has to give third parties access to certain information. They are particularly beneficial during M&A due diligence and other financial transactions where prospective investors are required to look over large volumes of documents.

Many VDR providers offer a free trial. You can try the software for your project to see if it works well. You can also try out a variety of features such as collaboration tools and comprehensive analysis of the project’s activities. Furthermore, top-quality VDR providers permit simple and easy collaboration between all parties, regardless of where they are located or what time of the day it is. They offer in-app, phone and email support in multiple languages as well as help centers that feature product videos to provide expert assistance.

The best VDRs include a comprehensive security features designed to protect sensitive information from cyber-attacks. They come with secure online repository with advanced encryption, 24 hour data recovery and virus scanning and redundancy of data centers and a variety of security certifications to guarantee 99.9% uptime and prevent security breaches. They also feature built-in version control to ensure that the most current version of each file is always accessible. Additionally they can be customised by adding logos, terms of service, and general design and style to ensure brand consistency. They also allow for users to have granular permissions and roles to break down communication silos.